Code of Conduct

Code of Conduct of the Luxembourg Agribusiness Association

The Luxembourg Agribusiness Association (“LuxAA”) recognises the profound impact of the agribusiness sector on the welfare of others and the Planet. We acknowledge a personal responsibility to our peers and the communities within which we operate, committing ourselves to the highest standards of ethical and professional conduct. This code of conduct outlines the behavioural and ethical framework of the LuxAA and its members. It is intended to guide LuxAA Members in conducting their business in alignment with the mission, values, and principles of the LuxAA, ensuring the smooth functioning of our association. Each LuxAA Member is subject to this Code of Conduct. Any violation of this Code shall constitute grounds for expulsion from LuxAA, without prejudice to the rights of LuxAA, any LuxAA Member, or any other affected party to pursue appropriate actions against the offending Member.

1. Definitions

• LuxAA: the Luxembourg Agribusiness Association, established on April 18th, 2024, with its registered office at 243 Val des Bons Malades, 2121 Luxembourg, Grand Duchy of Luxembourg.
• Corporate: A legal entity with multiple employees being a member.
• Individual: An individual being a member.
• LuxAA Sponsor: An established company bolstering LuxAA’s presence in the ecosystem through financial sponsor membership.
• LuxAA Corporate: An established individual or company bolstering LuxAA’s presence in the ecosystem through corporate membership.
• LuxAA Member: An established individual bolstering LuxAA’s presence in the ecosystem through membership.

2. Best Practices

• LuxAA Members shall conduct their business affairs in a professional manner, refraining from actions detrimental to the market or the reputation of LuxAA.
• LuxAA Members shall uphold and promote ethical standards of behaviour, consistently engaging with all parties in a fair and honest manner.
• LuxAA Members shall adhere to the LuxAA Articles of Association, comply with its articles of association and relevant legal provisions and laws.
• LuxAA shall bar entry to members, both individual, corporate or sponsor if suspected of utilising funds of dubious origin, reserving the right to conduct Anti-Money Laundering/Know Your Customer (AML/KYC) screenings through established service providers.
• LuxAA and its Members shall not discriminate on the basis of age, health, gender, sexual orientation, mental or physical disability, origin, language, race, skin colour, ethnicity or nationality, religious or political beliefs, or membership in any social group.
• LuxAA Members shall not be involved in genocide, human trafficking, art trafficking, money laundering, illegal poaching, illegal arms trafficking or any environmental disaster or aggression.
• LuxAA Members shall refrain from using illegal or unethical means to acquire information, business opportunities, public contracts, or trade secrets. In the event of such offers from Start-up employees, Members must reject them and promptly inform the relevant company management.
• LuxAA Members shall disclose any conflicts of interest to the appropriate LuxAA committee or the LuxAA board of directors promptly and manage them appropriately.
• LuxAA Members shall refrain from engaging in conduct that could tarnish the reputation of LuxAA, their members, partners or the ecosystem.
• LuxAA shall not collaborate with Associate Partners or Sponsors/Partners who fail to comply with this code of conduct.

3. Membership and Fees

• LuxAA shall provide transparent information regarding fees charged to LuxAA Members.
• LuxAA Members offering services to partners from the LuxAA portfolio must disclose such arrangements to their co-members before entering into any contracts.

4. GDPR Compliance

• LuxAA, LuxAA Members, LuxAA Sponsors/Partners, and all individuals or entities associated with LuxAA commit to complying with GDPR regulations.

5. Confidentiality

• All parties shall take reasonable precautions to manage confidential information, including its storage, dissemination, return, and destruction.
• LuxAA shall take necessary measures to maintain the privacy and confidentiality of LuxAA Members information.
• LuxAA Members shall store confidential information securely.
• LuxAA, upon request, shall return any written information or materials to the requesting party.
• LuxAA shall restrict access to information to essential employees, members, and partners for the purpose of assessing and evaluating.
• These confidentiality obligations shall not apply to information already in the public domain or independently known to LuxAA Members.

6. Information to LuxAA

• LuxAA Members shall be required to complete an annual confidential survey on partnership with LuxAA and its activities and members.
• Collected information, aggregated by LuxAA, shall remain confidential and unattributed to one specific person or corporate.
• Aggregated data shall be used to monitor market trends and enhance awareness, improving the environment for agribusiness in and from Luxembourg.

By being a Member of LuxAA, I affirm my agreement with the terms of this Code of Conduct and commit to its compliance at all times.